May Heydays - Job description

• Receive booking forms and send standard welcoming letter.  Forward forms to ticketing person.
• Keep an eye on numbers: once there are enough (and a few to spare) to run the festival, tell Colin to close bookings on Stewards page.
• Starting in April: allocate stewards to events.  This is based on stewards' declared preferences.  If unclear, or too many people want to steward for the same events, communicate with stewards and find out where else they wouldn't mind working.
• Create a draft rota, liaise with Director, tweak rota.  There are often late programme changes, so an eye has to be kept on the live programme online.
• Send draft out to stewards and ask for their feedback.  If swaps are suggested, try to accommodate them (it is important to have happy stewards).
• Finalise rota in the week before the festival and send out to all stewards and Director.